HomeSyndicatesResultsNewsFAQGet HelpUseful LinksContact
User name :
Password :

 
Latest results
Lotto [Wed 27/08/14]
   
Euromillions[Fri 29/08/14]
2 9 26 32 38    3 6  
 

Help Center - Being a Syndicate Manager
A manager’s area on £otteryHelper.co.uk consists of several pages, grouped into two main categories:
  • informative pages, designed to centralize or detail specific aspects of the current syndicate status;
  • activities pages, designed to allow data input and processing.
However, these pages are grouped not by the above-mentioned category, but rather by functionality.
 
1. Managing the Syndicate
 
1.1. ToDo items
 
£otteryHelper.co.uk implements a simple yet useful reminder list.

This reminder list consists of 3 predefined tasks, plus any number of user-defined notes.

The predefined tasks are:
  • collect money & update members list;
  • buy tickets;
  • collect winnings.
Any of these, if checked, will be shown on the syndicate overview page.

Custom notes can be added, disabled, enabled and removed; only the enabled notes can be checked.

Because of not limiting their number, if at least one custom note is checked, the syndicate overview page will bear a notice that there are enabled custom notes; to view and uncheck them, please use the specific page provided (ToDo’s page).
 
 
1.2. Configuration

Configuration” refers to the ability to setup and / or change certain settings of the syndicate.

The settings provided for changing are:
  • the syndicate manager: if you’re simply fed up with the job of managing a syndicate, it might be a wiser idea to simply give up the management than to disband the syndicate; as such, you are provided with the option to set another one of the members as the syndicate manage;
  • the draws your syndicate plays: possible combinations are all combinations of Lotto on Wednesdays, Lotto on Saturdays, Lotto Extra on Wednesdays, Lotto Extra on Saturdays, except the null combination (no draws), which is meaningless;
  • the number of lines a member plays on each draw;
  • the number of draws in a round; this is the base for all round-related money arithmetic;
  • the syndicate description; that is, a short informative text that will be displayed near your syndicate’s other data, in the list of the syndicates hosted on the site.
Also, you have the option to have your email address published on the site, so that people could contact you and ask for membership in your syndicate.

Note that having your email address published is not a free service, as it is in no way related to managing the syndicate: this is only an opportunity offered to you – as a manager – by £otteryHelper.co.uk. Do remember that the primary goal of £otteryHelper.co.uk is not creating random lottery syndicates, but rather strengthening the current ones.

VERY IMPORTANT NOTES

After confirming (twice) the change of the syndicate manager, the new manager will be installed immediately. That means that you cease being a manager that very second, and turn into a regular member, without any way to retake your former position, other than the benevolence of the new manager. Implementing multiple managers for a syndicate would most certainly be only a method of raising chaos.

The number of lines the syndicate plays on each draw may be increased anytime; but be aware that it should never be decreased below the maximum number of lines that a member has set. Doing so will have unpredictable results, such as lines that are not set (but were, formerly) being impossible to re-add and getting wrong (former) lines as current instead of newly set lines. If you really have to decrease as stated above the number of lines, all members’ lines must be removed.

A choice of number of draws per round that is not a multiple of the number of draws per week may, under certain circumstances, yield incorrect results on all areas of the site.
 
 
1.3. Syndicate Overview

This is the syndicate manager’s home page: here is shown a synthesis of the current status of the syndicate, consisting of:
  • the number of lines matched on the last draws
  • the task list
    • “collect money...”, “buy tickets”, “collect winnings” reminders (if set)
    • the number of checked custom notes (if any)
  • money requirements
    • the total financial requirement for buying lines for the next round;
    • the total financial requirement for buying one-off lines for the next draw;
  • syndicate accounts synthesis
    • the amount in the syndicate savings account
    • the amount in the syndicate winnings account
  • lines synthesis
    • the number of members who have unset lines
    • the number of one-off lines presently set
  • members synthesis
    • the number of active (not suspended) members
    • the number of suspended members (if any)
    • the number of pending member invitations (if any)
    • the number of members who have not agreed yet to the syndicate agreement (if any)
  • members accounts synthesis
    • the number and total of advance payments
    • the number of members having insufficient money in their collections account for the next round, as well as the total lacking sum
    • the number of members having money in their winnings account, as well as the total sum awaiting handing.
 
 
1.3. Winnings and Reports

Comprehensive information is provided on both past and current (latest) winnings:
  • the type of match
  • the line that matched
  • the members who had those lines set
NOTE
The members names are only available if the syndicate agreement should also contain the current members list.

Synthetical or specific information may be achieved from the reports.

There are three such reports, namely:
  • the financial report contains:
    • the amounts in the syndicate savings and syndicate winnings accounts, respectively;
    • the amount required and the amount available for buying tickets for the next round, as well as the date of the last buying;
    • the amount required and the amount available for buying one-off tickets for the next draw, as well as the date of the last buying;
    • a members list, containing the amounts in all member accounts;
  • the lines report contains the last taken snapshot of the lines (a lines snapshot is a list of users lines, as they were at a certain moment; lines snapshots are taken automatically on the date of the next scheduled report, and may also be taken manually)
  • the evolution report covers a specific (configurable) period of time, and contains:
    • the synthesis of all payments made over that period of time;
    • the synthesis of all matched lines;
    • a classament of all members of the syndicate, made by the number and relevance of their matches (the £uck-o-meter).
These reports may be requested at any time. But they are also designed to be scheduled on a specific date, when they would be generated automatically and sent to the syndicate manager by e-mail.

It is imperative that, as soon as a new round starts, you set the date of the next scheduled reports to a few days before the beginning of the next round, so that you have time to check if all members have paid, if there are no unset lines, and finally buy the tickets for the next round.
 
 
2. Managing Members

Information about every syndicate member and manager (“user”) of the site is stored in an item called site account; this site account is uniquely identified by a user name and a password chosen by the user – who also has the possibility of changing it again at any time.

For every syndicate member, the following data is stored in his site account:
  • first name and last name;
  • email address;
  • home address, city or town, postal code;
  • contact and mobile phone numbers.
All data – save for the Contact and mobile phone numbers – is required.

Of course, all this information is strictly confidential, and will only be available to the syndicate manager.

NOTE
The syndicate manager may choose to have all or any part of this data published in the syndicate agreement. This is not a security issue, since a certain syndicate’s agreement is only available to its members.

A list of all the members is available to the syndicate manager at any time.

That list of syndicate members is not available to any members of the same syndicate, unless the syndicate manager decides so, by choosing to display the members list in the syndicate agreement.

Information of any current issues concerning members is displayed as follows:
  • if a members has not yet set all his lines: notification will be provided on the main members list (by text and colour) and on the syndicate lines list (by colour);
  • if a member’s collection account does not hold enough to pay for another round’s tickets: notification will be provided on the main members list (by colour), on that member’s collection page (by text and colour) and in the financial report (by text and colour);
  • if a member’s winnings account is not empty: notification will be provided on the main members list (by colour), on that member’s winnings page (by text and colour) and in the financial report (by text and colour);
  • if a member has not yet agreed to the contents of the latest syndicate agreement: a notice of this issue appears on the main members list;
  • if a membership is suspended: suspended members appear only in the main members list and in the announcement recipients list (by colour);
 
 
2.1. Adding members
 
In order to add a new member, the syndicate manager can do one of the following:
  • inviting the member: this is the preferred way of adding members to a syndicate; you (the manager) have to provide their name and email address, and an invitation email with an unique activation code will be generated automatically, you being prompted to confirm its contents. After him having confirmed, the email will be sent to the member, who will be able to create his site account – by using the email address he received the mail on and the activation code the mail contained – as well as the required data specified above. When creating his account, he has the option to choose his username and password.
  • manually adding a member: this feature is aimed at allowing a quick complete setup of a syndicate, in the (unlikely) eventuality that some members of the syndicate might not have access to the Internet, or that they would not be unable to join in due time.

    NOTE
    This method of adding members to the syndicate requires the manager to input all the member data, as well as choosing a username and password for that member. It is the responsibility of the syndicate manager to have that respective member informed of this event.
 
 
2.2. Removing members
 
In order to remove a member, simply click the remove icon on the corresponding line of the members table.

NOTE
You cannot remove yourself (the syndicate manager).
 
 
2.3. Suspending members
 
In several unfortunate cases – most likely, in the event of a member forgetting to pay his contribution to the syndicate in due time – you might want to suspend his membership until the issue is solved.

Also, as soon as the issue is solved, you might want to resume his membership.

A suspended member still has limited access to his site account, but is excluded from any member list another syndicate member may consult, as well as from all member lists the manager sees, save for the syndicate members list (in both manager’s site account and the financial report) and the members list on the “Send announcement” page.

In order to suspend or resume a membership, click the corresponding icon on the line of the members table holding the member name.
 
 
3. Managing Money

This section covers all possible transactions that might occur implying the syndicates and / or the syndicate and the members’ accounts.
 
3.1. Regular collections and tickets

Regular collections can be made in one of the following ways:
  • normal member collection: money are directly injected into member’s collection account;
  • another member pays for a certain member: money are transferred from another member’s collections account into the paid instead member’s collection account;
  • the syndicate pays: money are transferred from the syndicate savings account into the paid instead member’s collection account;
  • winnings transfer: a member may choose to transfer from his winnings account to his collections account (or the syndicate manager may choose to do so instead of him, if the context deems it and the agreement allows it).
NOTES
Neither collections paid by other members nor collections paid by the syndicate are to be considered as normal practice.

A winnings transfer may only be operated by the syndicate manager in the name of the member; the member himself has no option to do so.

Collections may be spent only by buying regular lines, and only if every active member’s accounts cover the amount required to buy their respective lines. If there exists one or more members whose accounts cannot cover the named expenses, buying regular lines is impossible.

The obvious solutions possible to this issue are:
  • payment by another member or by syndicate, if such behaviour was already agreed upon by syndicate members;
  • the member is suspended for the upcoming round.
 
 
3.2. Savings and one-off tickets
 
Savings may be collected by one of the following means:
  • normal member collection, but with the destination account being the syndicate savings account instead of member’s collection account;
  • winnings saving: money are transferred from the syndicate winnings account to the syndicate savings account.
Savings may be spent by one of the following means:
  • payment of a member’s collections (if the member payments are overdue): money are transferred from the syndicate savings account to the member’s collections account;
  • buying one-off lines: money are removed from the syndicate savings account and used to buy the one-off tickets;
  • generic spending: money are simply removed from the syndicate savings account and used for any purpose that is of interest to the syndicate members;
 
 
3.3. Winnings

Syndicate winnings account may be affected in the following ways:
  • winnings collection: after having won, the won amount is simply injected into the syndicate winnings account;
  • winnings equal sharing: a certain amount of the syndicate winnings account is shared between all active members of the syndicate;
  • winnings distribution: a certain amount of the syndicate winnings account is transferred into a member’s winnings account;
Member winnings account may be affected in the following ways:
  • winnings equal sharing and winnings distribution, as specified above;
  • winnings transfer: a member may choose to transfer from his winnings account to his collections account (or the syndicate manager may choose to do so instead of him, if the context deems it and the agreement allows it);
  • retribution: money are removed from member’s winnings account and handed to the member.
 
 
4. Managing Lines
 
The manager may view and – if critical – edit the lines of all the members. Also, the manager may add and remove the one-off lines.

He can also take a snapshot of the current regular lines. This is to be used in the eventuality that when the last snapshot was automatically taken, there were unset lines issues, that were solved either by setting them (if the syndicate agreement allows it) or by suspending the corresponding member for the next round.

One-off lines need not be snapshot.
 
4.1. Regular Lines

Regular lines are available in both a master table for each played game, as well as in user-specific tables.

Possible operations are:
  • adding a line (if there are unset lines);
  • changing a line.
NOTE
The changing of lines is highly not recommendable, as specified in chapter II.
 
 
4.2. One-off lines

The current one-off lines may be seen in a snapshot table, and may be added and removed from a page existing specifically for this purpose.
 
 
4.3. Snapshots

A snapshot of the regular lines is to be taken after the results of the last draw in the current round have been processed, but before the tickets for the next round are bought.

This snapshot is to be used by the automated results checker to find out if the syndicate won and – if so – what lines were matched, and which types of matches occurred. It is necessary to have one since a member – though severely not recommended – might change a line which just might happen to be a winning one, before the lucky draw takes place. Of course, in this case, the syndicate would have won anyway – but £otteryHelper.co.uk would fail to report that very line, which could be confusing for both the manager and the members.

One-off lines are snapshot automatically, on every addition and removal.
 
 
5. The Syndicate Agreement
 
The syndicate agreement consists of the following sections:
  • games and draws: this section, if present, will name the games and draws the syndicate plays; any (unlikely) change of its contents will cause the agreement to be drawn anew;
    • lines: this section may be present only if the games and draws section is present; if this is the case, the agreement will contain all members’ current lines (not the snapshot ones), as well as the one-off lines currently set; if this section is present, any addition, change or removal of any lines will cause the agreement to be drawn anew;
  • members: this section, if present, will name all the currently active members of the syndicate; if this section is present, any change of members (addition / removal / suspending / resuming / data change) will cause the agreement to be drawn anew; supported are the following extensions:
    • email address: the members list will contain members’ email addresses;
    • contact phone: the members list will contain members’ contact phone;
    • mobile phone: the members list will contain members’ mobile phone;
    • address: the members list will contain members’ addresses, including town / city and postal code;
  • winnings: this section (usually present) will show the rules to which the collected winnings are subject, in relation to their sharing / distribution;
    • this section defines by default 3 ranges of winning: under £A, between £A and £B, over £B, where A < B;
    • for each the manager being able to choose one of the following actions: save the entire amount; buy additional lines worth the winnings amount; share equally.
    • if none of the 3 predefined actions are satisfactory, an option to define a custom rule is provided;
  • contribution failure: this section, if present, will show the action the manager should take if a member should forget to pay his contribution for a specific number of weeks;
    • provided options are: take collection from his winnings account; collect payment from another member; member being suspended; member being removed;
    • if none of the above predefined actions are satisfactory, the contribution failure rule should be input under the “Other arrangements” section
  • other arrangements: this section should be used to define any agreement terms that are additional to the provided agreement structure, as well as to define any agreement rule that could not be described in a satisfactory fashion using the provided support.
 
 
6. Announcements
 
Automated announcements are announcements sent by £otteryHelper.co.uk when specific conditions occur.

Announcements types are the following:
  • contribution reminder: this announcement is automatically sent to all members who do not have enough in their collections account, one week before the date of automated reports being sent to the manager;
  • invitation to join a syndicate: this announcement is automatically sent to any invited member; it contains the activation code required for that member to create his site account
  • results: this announcement is sent to all active members of the syndicate, as soon as a new batch of lottery results are available, and the matching lines are evaluated;
  • rollover: this announcement is sent to all active members of the syndicate, as soon as a new batch of lottery results are available, if there is a rollover for a game played by the syndicate;
  • syndicate agreement change: this announcement is sent to all active members of the syndicate, as soon as a new syndicate agreement has been drawn;
Automation setup allows enabling and disabling the following announcement types:
  • results; there is also an option that this announcement be sent only if there actually are any results;
  • rollover;
  • syndicate agreement changes.
Templates editing allows the customization of all announcement bodies to be sent for the syndicate.

Custom announcement sending allows sending an email message to a group of members, by using or not one of the formerly enumerated templates as a starting point. The message body is fully customisable.
 
 
Help Sections
About £otteryHelper.co.uk
Introduction
Basic concepts
Our approach
Limitations of our system
Being a Syndicate Manager
Managing the syndicate
Managing members
Managing money
Managing lines
The syndicate agreement
Announcements
Manager's Zone
Syndicate overview
ToDo’s
Members management
Money management
Syndicate agreement
Announcements
Members management
Winnings
Current Lines
Reports
Syndicate Configuration
Home | Syndicates |  Results | News | FAQ | Get Help | Links | Contact | Charity Organizations | Sitemap | Terms of Use | Privacy Statement